Choosing the right desk is about more than just surface space. For businesses outfitting new offices or upgrading existing workstations, desks play a central role in workflow, comfort, and long-term functionality. Whether you're setting up a single private office or furnishing an entire floor, knowing what to look for in a desk helps ensure you're making a smart, sustainable investment.
At LW Office Furniture Warehouse, we specialize in high-quality pre-owned office furniture that meets the demands of active work environments. If you're considering a new (to you) desk, here are the most important factors to keep in mind.
1. Function Comes First
Before narrowing down options based on appearance or price, define how the desk will be used. Is it for focused, heads-down work? Collaborative tasks? A reception area? Understanding the day-to-day function will help you identify whether you need a compact workstation, an L-shaped layout for multitasking, or an executive desk with extra storage and surface area.
For example:
- Task desks are great for employees who use laptops or have minimal equipment.
- U-shaped or L-shaped desks work well for managers who need more workspace or host occasional meetings.
- Reception desks serve a dual purpose of function and first impression.
Start with the job the desk needs to do, and let that guide your selection.
2. Size and Layout Matter
It might seem obvious, but it’s easy to underestimate how a desk fits into the actual space. Measure your office or floor plan before shopping and consider factors like walkways, proximity to outlets, and access to shared equipment.
Ask yourself:
- Will the desk fit without crowding the room?
- Is there enough space for an ergonomic chair?
- Will employees have enough room to move around comfortably?
When in doubt, sketch it out or ask your supplier if they offer layout planning assistance. At LW Office Furniture Warehouse, we often help clients map out desk placements to avoid issues after delivery.
3. Material and Build Quality
A desk might look good online or on a showroom floor, but its build quality tells you how it will perform over time. That’s one of the key benefits of choosing pre-owned desks: you can often find well-built commercial-grade pieces that were designed to last far beyond their original setting.
Look for:
- Sturdy construction (no wobbling or soft particle board)
- Durable finishes that can handle daily wear
- Functional drawers and hardware
We inspect each piece in our inventory to make sure it’s work-ready, so you don’t have to second-guess what you’re getting.
4. Storage Needs
Every desk doesn’t need a file drawer—but some definitely do. Think about how much storage your team will need and whether it should be built-in or modular. Options like mobile pedestals, overhead shelves, or lateral files can supplement simple desks without overwhelming the layout.
If your team is mostly digital, minimal storage might suffice. But for departments handling paperwork, physical supplies, or confidential records, storage is still a necessity. Balancing clean design with function is key.
5. Style and Professional Appearance
While functionality should always lead, the look of a desk still plays a role—especially in client-facing areas. A cohesive, professional appearance across your office helps reinforce your brand and make a strong impression.
That doesn’t mean everything needs to match perfectly. But aim for consistency in color tones, materials, and finishes to create a unified look. Pre-owned desks often come from high-quality manufacturers with timeless designs, so you can build a polished workspace without paying full retail prices.
6. Sustainability and Budget
Buying pre-owned is a smart way to stretch your budget and reduce waste. Many businesses are turning to refurbished or previously owned office furniture as a practical alternative to new. You can often get higher quality for the same cost as lower-end new products, and you're contributing to a more sustainable approach to furnishing.
At LW Office Furniture Warehouse, we carry desks from trusted brands that are built to last—and we stand behind their condition and value.
Final Thoughts
The right desk does more than fill a room—it supports the way your team works. By focusing on purpose, size, quality, and value, businesses can avoid common pitfalls and create workspaces that function well from day one.
If you're looking for reliable, well-made desks that are ready when you are, our most popular pre-owned options are a great place to start. Come visit our warehouse or browse online to see what works for your space.
Browse a selection of our favorite pre-owned desks:
Visit a LW Office Furniture Warehouse showroom to shop our selection of pre-owned desks; we have showrooms in Indianapolis, Cincinnati, Lexington, and Louisville!
Looking For New Office Furniture?
LW Office Furniture Warehouse offers a range of new options to fit your style and budget. From modern desks to conference tables and storage solutions, our selection makes it easy to furnish any office with brand new pieces that are built to last.